Privacy Policy

At AcademicBookTrade.co.uk we believe that your privacy should be as important to us as it is to you. We have therefore detailed below when and how we store the information you provide us with, or that we gather about you from our website, AcademicBookTrade.co.uk. By accepting this privacy policy, and our Terms and Conditions, you consent to our use and disclosure of your personal information as detailed in this Privacy Policy. This Privacy Policy forms part of our Terms and Conditions.

We are registered with the Data Protection Registrar from November 2003.

1. Children

Minors under the age of 18 are not eligible to use our services: if you are under that age, please do not submit any personal information to us. You may only use this service in conjunction with your parent or guardian.

2. Information we collect about you

When you register, we collect information about you for the purposes of identification, security and in order to help you use the services our website provides as successfully as possible. We store the information we collect in a secure database on a separate server from our website. Where appropriate, parts of that information are encrypted for extra security. However, perfect security on the Internet can never be guaranteed: by using our website, you actively choose to provide information to us at various times and for various purposes in accordance with our Privacy Policy and Terms and Conditions.

When you use the site we collect and store all information relating to any books you may list on our site, any payments you make to us, books you list on your Wishlist, and any buying decisions you may make on our site. Most of this information will be easily available to you via your ‘My Account’ page, although records of transactions and listings of our site may be archived off-site after a period of time. We may also keep logs and store information from those logs relating to listings, payments and buying decisions you may make on our site. All this information will be kept and archived securely.

Cookies: We may also track your use of our website using cookies, sessions and other devices. This helps make sure you receive the best service from us that is relevant to you, and also helps us develop the new services on our website that will helpful to you and other users. This may include, but is not limited to: your ISP, the URL you have come from, time of day you use the site. You may disable cookies if you wish: our website will use a Session ID in your browser URL instead. If you do this, never send this Session ID to another user, otherwise they may be able to log in as if they were you.

If you choose to leave book reviews, comments in any of chat rooms or feedback for other users when you have made a transaction, this information will be publicly available to all users of the site. We will collect and may use this information.

If you send us correspondence, either electronically, or by mail, or contact us in any other way, we may keep records of these contacts in a file specific to you. In the same way, we may keep records of any contacts with us that refer to you made by other users of the site.

3. How we use your information

We may use the information in the files that we keep to resolve disputes, solve problems and enforce our Terms and Conditions. Your personally identifiable information will be stored and processed on computers in the United Kingdom.

When you list a book for sale, and a purchaser clicks on the ‘Buy From Seller’ button, or when you click on a ‘Buy From Seller’ button when making a purchase, your name and email address will be emailed to the other party in the transaction. You will then take any responsibility for any further information about yourself that you choose to disclose to the other party in the transaction, including addresses, phone numbers and payment details. This applies whether the other party in the transaction is an individual, a Bookshop or other type of organisation.

We may use the information you give us, and that we gather from your activities on the site, to send you information on new services offered by ourselves. Sometimes we send carefully targeted offers to selected groups of customers who have indicated that they are happy to receive this information: when we do this, we do not give those businesses your contact details. You can change your mind about receiving such offers at any time, and notify us by changing your preferences on your My Account page.

We will not give out any personally identifying information about you to any third party without your permission, other than to comply with any necessary legal requirements or legitimate requirements of any law enforcement agency. We maintain physical and electronic safeguards, and have procedures in place to ensure that all personally identifiable information about you is kept securely and confidentially.

4. Maintaining Your Own Privacy

You choose a username and password which give you access to the services we provide. You are known by your username to other users of our website. We therefore advise you to ensure that your username does not immediately identify you as an individual, or provide others with an easy means of identifying or contacting you eg we suggest you do not use your email address as your username. Use and disclosure of your password and username is entirely at your discretion, and you accept legal responsibility for all activities carried out on and off the website in relation to your username and password.

In the same way, if you choose to use any of the services provided by any other organisation which you access through any sort of link to or from our site, the disclosure of personal information to these organisations is your responsibility. How this information is stored and used is then subject to the Privacy Policy of that organisation.

If you know or suspect that your password has become known to another person, you must inform us immediately. You remain liable for any activities carried out using your username and/or password.

If you are using a computer that can be used by others (eg in a University or other public place) you should always remember to Log Out at the end of every session, to ensure that nobody else can continue using your username and password. It is your responsibility to ensure that your username and password are not passed on, or cannot be used, in this way.

5. Maintaining the privacy of other users

You will receive limited information on other users when you participate in a transaction initiated on our website. You may not disclose this information to any third party or keep it for any purpose other than that related to the particular transaction, without the express permission of the other party.

6. Accessing and Changing Information we hold about you

We comply fully with the requirements of the Data Protection Act. You have easy access to the information stored in your My Account page, and can change personalised information registered there with us. In addition, you may request copies of all the information we hold on you in accordance with the provisions of the Act, and we will provide it, for a fee of £10, within the stipulated period.

7. Use of Email Tools

You may not use the Email This Page to a Friend service to send spam or any other content that would violate our Terms and Conditions. We do not permanently store either the message or the email address sent using any of these tools, and we do not use the email address for anything other than to send that particular email. We do not store, rent, sell or exchange those email addresses. You are solely responsible for the content of any email you may send in this way, and the views expressed within it are entirely your own responsibility.

8. Changes to this Policy.

Any changes to this policy will be announced 30 days before coming into operation, and will be displayed on our website. They will be emailed to you if you have selected this service on your My Account page.

Last Updated: 16 November 2003